eForms: Implementation of eForms in Public Procurement: The Way Forward
Navigate Up
Sign In

eForms: Implementation of eForms in Public Procurement: The Way Forward

On 08/05/2023, a conference was held about the implementation of eForms in Public Procurement.  This conference was organised by the Department of Contracts, the System Developers, European Dynamics and co-financed by the Connecting Europe Facility of the European Union.  A number of stakeholders who will be impacted by the changeover to eForms attended this conference.

The details below are some of the information that came out of this conference.

A Brief History of eForms

The European Union Commission implemented Regulation (EU) 2019/1780, titled: Establishing standard forms for the publication of notices in the field of public procurement and repealing Implementing Regulation (EU) 2015/1986 (‘eForms’) on 23/09/2019.

This regulation was published on the European Union Official Journal on 25/10/2019 and entered into force on the 20th day following its publication, that is on 14/11/2022.

These forms will become mandatory to all Member States on 25/10/2023 after a transitional period of five (5) months.

Who will use eForms

The eForms will be used by all Contracting Authorities when publishing notices on the EU Official Journal (Tenders Electronic Daily (TED)) through ePPS.  These would replace the forms that are currently available.  It is to be noted that the eForms are an evolution of the current notices that are used to publish notices on the TED.

What are the Advantages and Benefits of using eForms

There are a number of advantages and benefits when using eForms, these are:

  • Increased information accuracy
  • Digitisation and simplification
  • Enhanced consistency amongst forms
  • Extended and intensified flexibility
  • Improved governance
  • Simplified processes

Since the eForms are an evolutionary step, the names of the three (3) main forms remain unchanged.  These are the:

  • Prior Information Notice (PIN)
  • Contract Notice (CN), and
  • Contract Award Notice (CAN)

with each notice having its own distinct schema as per Regulation.  These three (3) schemas are foreseen to cover the 40 situations listed in the eForms Regulation.

This Regulation establishes the following standard forms:

1.  Planning
2.  Competition
3.  Direct Award Prenotification (DAP)
4.  Result
5.  Contract modification
6.  Change

It is to be noted the eForms used on ePPS have been tailored for the Maltese public procurement environment, through an internal DoC Working Group.

These new eForms will be applicable to the following Directives:

  • Classic
  • Concession Contracts
  • Defence
  • Remedies
  • Security, and
  • Utilities


What is New to Public Buyers?

Date: ​08/05/2023